1 Overall, Job Purpose
1.1 Provide legal and administrative assistance to the Legal department.
2 Core Responsibilities
2.1 Support for Contracts team daily activities:
- Contract review matrix follow up
- Prepare meeting minutes with subcontractors
- Documentation collection and sending
- Organize contract pre-signing and signing processes
2.2 General:
- Prepare weekly reports on the department items progress
- Draft letters, follow up review and signing
- Manage legal documents referencing
- Prepare General Board Meeting documentation and follow up processes with Law firm and Modec group
- Follow up Law firm ongoing activities
- Preparation of forms, questionnaires for compliance activities
- Coordinate department activities interfering with other departments
2.3 Translation (ENG-FR):
- Translation of compliance documents and policies
- Translation of internal documents
3 HSSEQ Requirements and Code of Conduct:
3.1 HSSEQ: Complies with the MODEC Group HSSEQ Code of Conduct as described in the HSSEQ Policies, the 14 HSSEQ Standards, and the HSSEQ Procedures to always protect people and the environment. Has a duty of care to ensure that all personnel work in a manner that is not harmful to their own health and safety and the health and safety of others.
3.2 Compliance: Complies with the MODEC Group Policy Code of Business Conduct and Ethics and always expected training.
3.3 Make manpower and financial resources available for the purposes of technical integrity assurance and, where appropriate “added value” training in safety and environmental protection.
3.4 Ensure that Emergency Response capabilities are constantly maintained. Member of the Emergency Response Group.
3.5 Encourage employee participation in areas of safety, environmental protection and technical integrity as per requirements of the Safety Case.
3.6 Ensure all resources are available where required to efficiently ensure continued technical integrity of the MODEC FPSO/FSO.
3.7 Ensure that a communication forum for HSSEQ exists.
3.8 Ensure that training resources for HSSEQ are available.
3.9 Encourage behavior observation systems.
4 Financial and Operational Dimensions/Impact and Decision-making Authority (if applicable)
4.1 Complies with Authorization Matrix Procedure, available in the Integrated Management System (IMS).
5 Work Relationships
5.1 As per indication on the Organizational Chart, available in the Integrated Management System (IMS).
6 Job Challenges and Problem Solving
6.1 Multitasking and Organized
Confidentiality
7 Qualifications & Experience
7.1 Educational Qualification: Law degree is preferred
7.2 Certification(s):
• Diploma in Law is preferred
7.3 Relevant Experience:
• 1 year of qualifying experience (required) : paralegal, legal and/or administrative assistant and related
7.4 Language(s) and Software:
• English and French (required)
• MS Office (required)
